KCA | Elections

KCA Elections

Officer elections are held every year at the KCA Annual Conference. Nominations can be made beginning January 1 of each year.

During the 2018 conference, the following officers were elected:

  • TBA – coming soon.

During the 2016 conference, the following officers were elected:

  • Executive Director
  • Treasurer
  • Second Vice President
  • East Regional Representative

KCA Officer Tasks/Duties

PRESIDENT
  • Preside at all business meetings of the Association.
  • Appoint committees with the approval of the Executive Council.
  • Running all meetings at the conference.
  • Chair the Awards Nomination Committee.
  • Purchase and personalize awards, distribute awards at the Annual Association Conference, and supervise the annual officer nomination and election process.
  • The term of the President is one year.
FIRST VICE PRESIDENT
  • Conduct the upcoming conference site visit six months prior to the conference date, to develop and disseminate the call for conference participation, to plan the program for the Annual Conference (which includes contracting a keynote speaker), and to assist the President in the total work of the Association.
  • The First VP shall ascend to the office of President at the end of his or her term and serve for the following year in that capacity.
  • The term of the First Vice-President is one year.
SECOND VICE PRESIDENT
  • Recruit new members for the Association with the assistance of the West and East Regional Representatives in fulfilling her/his duties.
  • Responsible for coordinating and securing potential sponsors for the upcoming conference.
  • The Second VP shall ascend to the office of First VP at the end of his or her term and serve in that new capacity for the following year.
  • The term of the Second Vice-President is one year.
SECRETARY
  • The Secretary serves both recording and corresponding functions and shall record the minutes of all proceedings of the Association and distribute these electronically to the Executive Council within thirty days after the conference.
  • Archive such records and generally perform such duties as may be required.
  • Prepare and announce the slate of nominees at the Annual Conference, count ballots, announce the results, and record the results of each election.
  • Maintain a membership list and send email reminders according to guidelines set forth by the Executive Committee.
  • The term of the Secretary is three years and is available for renewal.
TREASURER
  • Receive and disburse funds and prepare annual reports on the financial condition of the Association.
  • Keep financial accounts as may be required, and perform duties as may be required by the Association.
  • At the conclusion of the term of office, the Treasurer shall turn over to the Executive Council, all property, books, papers, and money of the Association.
  • The term of the Treasurer is three years and is available for renewal.
EXECUTIVE DIRECTOR
  • Supervise and administer the operation of the Association in accordance with the provisions of the Executive Council and the members of the Association.
  • Facilitate negotiations for contracts and other services as needed to operate the Association.
  • Secure facilities to host the Annual Conference and participate in the Annual Conference site visit. Review, as designated by the Executive Council, any books, papers, minutes, or other Association documents.
  • Enter into written agreements or compacts with one or more other states for joint conferences as approved by the membership.
  • Accumulate and archive the resources necessary to maintain the institutional memory and history of the Association.
  • Collaborate with the President to schedule an Annual KCA Executive Committee Meeting prior to the Annual Conference.
  • Serve as the designated agent of the Association, coordinating with legal and financial counsels as necessary to insure that annual Kentucky reporting requirements are fulfilled.
  • All of the work and decisions of the Executive Director must be approved by the Executive Council.
  • The Executive Director serves for three years subject to approval of 2/3 of the membership. The position may be renewed for consecutive terms if approved by 2/3 of the membership.
IMMEDIATE PAST PRESIDENT
  • Serve as an ambassador to and promote the goals of the Association.
  • Other duties may include state speaking engagements and assisting the Executive Council as necessary in the Commonwealth of Kentucky.
  • The term of the Immediate Past President is one year.
JOURNAL EDITOR
  • Produce and distribute to subscribers and members two issues of the Kentucky Journal of Communication annually.
  • The journal editor is appointed by the Executive Council and approved by the membership to serve a three-year term.
WEBMASTER
  • Publish and maintain all content provided by the Executive Council, Executive Director, and the Journal Editor.
  • Chiefly responsible for building, developing, and maintaining the organizational website, as well as maintaining an organizational listserv.
  • The term of the Webmaster is three years and will be appointed by the Executive Board.
EAST REGIONAL REPRESENTATIVE
  • Responsible for assisting the Second VP in recruitment of members from the eastern region, including college and high school recruits, and writing a spotlight article on a faculty member from her/his region for the Association website.
  • The East Regional Representative shall also be mentored for potential further leadership roles on the Executive Council.
  • The term of the East Regional Representative is 2 years, selected in even years.
WEST REGIONAL REPRESENTATIVE
  • Responsible for assisting the Second VP in recruitment of members from the western region, including college and high school recruits, and writing a spotlight article on a faculty member from her/his region for the Association website.
  • The West Regional Representative shall also be mentored for potential further leadership roles on the Executive Council.
  • The term of the West Regional Representative is 2 years, selected in odd years.